Aikkiya – Privacy Policy

Effective Date: 01-Jan-2025

Last Updated: 17-Nov-2025

This Privacy Policy explains how Aikkiya (“we”, “our”, “us”) collects, uses, processes, and protects your personal information when you visit or interact with our website:

https://aikkiya.org (the “Service”).

By using the Service, you agree to the practices described in this Privacy Policy. If you do not agree, please do not use the Service.

We may update this Privacy Policy from time to time. Any changes will be posted on this page and become effective 180 days after posting. We encourage you to review this page periodically.

1. Information We Collect

We collect the following personal information:

  • Name
  • Email address
  • City and country

We do not collect sensitive personal data.

2. How We Collect Information

We collect personal information when:

  • You fill out the membership registration form
  • You voluntarily submit information to us
  • You interact with the website (e.g., through cookies — see Cookie Policy)

We do not collect personal data from public sources.

3. How We Use Your Information

We use your information for the following purposes:

  • Creating user accounts (membership via Salesforce NPSP)
  • Administrative communication essential to your membership (updates, events, organizational information)

If we ever need to use your information for another purpose, we will request your consent before doing so, unless required by law.

We do not use your personal data for marketing, advertising, or promotional campaigns.

4. How We Share Your Information

We do not sell or trade personal information.

We only share your data with trusted third-party service providers who process data on our behalf. These include:

  • Data collection and processing services: Salesforce NPSP (CRM)
  • Payment services: Donorbox, Stripe, PayPal, Swish (for voluntary donations)
  • Analytics tools (only if enabled by user consent)
  • Affiliate link partners (redirect-only; no personal data is shared)

These third parties act as data processors under GDPR and may only process data for the purpose we provide it. They may not use it for their own purposes.

We may also share information if required:

  1. To comply with legal obligations or requests
  2. To enforce our policies or address violations
  3. During organizational transitions (e.g., merger)

5. Retention of Personal Information

We retain personal data:

  • for as long as the membership is active, and
  • thereafter only as long as necessary for legal, administrative, or record-keeping obligations.

Residual anonymized or aggregated data that cannot identify you may be stored indefinitely.

6. Your Rights Under GDPR

Depending on applicable laws, you may have the right to:

  • Access your data
  • Correct or update your data
  • Request deletion (“right to be forgotten”)
  • Restrict or object to processing
  • Request data portability
  • Withdraw any consent previously given
  • Lodge a complaint with a supervisory authority

To exercise these rights, email us at:

kristina.rosic@aikkiya.org

If you withdraw consent or restrict processing, certain membership services may no longer be available.

7. Cookies and Tracking Technologies

We use cookies to provide a functional and secure experience.

Some cookies are essential. Analytics and functional cookies require user consent.

For full details, see our Cookie Policy:

👉 https://aikkiya.org/cookie-policy/

8. Security

We take reasonable administrative and technical measures to protect your data.

However, no online transmission is 100% secure, and we cannot guarantee absolute protection.

9. Third-Party Links

Our website may contain links to external websites, including affiliate links. These websites operate independently from Aikkiya, and we are not responsible for their privacy practices. We encourage you to review their policies.

10. Data Protection Contact

If you have questions or concerns about this Privacy Policy or your data:

Aikkiya

Förvaltarvägen 13

169 68 Solna, Sweden

Email: kristina.rosic@aikkiya.org

We will respond in accordance with applicable law.